Noxubee County Circuit Clerk Office

About the Noxubee County Circuit Clerk

Freda Phillips serves as the Noxubee County Circuit Clerk. The Circuit Clerk is an elected county official. This office is the local hub for Noxubee County Circuit Court case records, which cover felony cases, major civil suits, and appeals from the lower courts. The clerk also issues marriage licenses and keeps the county's marriage record index.

The office sits in the Noxubee County Courthouse in downtown Macon. Counter hours run from 8 a.m. to 5 p.m. on weekdays. Staff can confirm whether a file is on paper or in the electronic system, quote copy fees, and explain how to obtain a certified copy. Older cases may need a hand search at the counter.

Circuit Clerk vs Chancery Clerk in Noxubee County

Mississippi does not use a single county clerk for every record. The work is divided by court. The Circuit Clerk handles Circuit Court files and marriage licenses. The Chancery Clerk handles Chancery Court files, which means probate, estates, guardianships, divorce decrees, land records, and the minute books of the county board of supervisors. The chart below shows which clerk to call for common requests.

The Chancery Clerk is Gwendolyn D. Graham. Official sources list two different addresses for the Chancery Clerk, and the phone number changes with the address. The card below preserves both listings so you can confirm the right counter before traveling.

Note: Confirm the Chancery Clerk address by phone before a visit, because the courthouse and the Chancery suite are listed at separate street numbers in official directories.

What the Noxubee County Circuit Clerk Handles

The Circuit Clerk does more than store files. The office accepts new filings, maintains the case docket, collects court costs, and produces certified copies for the public and for attorneys. It also supports jury management and the recording of court orders. For records seekers, the clerk is the first stop for any Circuit Court case.

• Filing and keeping Circuit Court civil and felony case records
• Issuing and recording marriage licenses
• Maintaining the case docket and court minute entries
• Collecting filing fees and court costs
• Producing plain and certified copies on request
• Handling appeals that move up from Justice and Municipal Court

Online Access to Noxubee County Clerk Records

Circuit Court and Chancery Court records flow through Mississippi Electronic Courts, known as MEC. The public side of that system is Public Access to MEC, called PAMEC. A registered user can view docket sheets, documents, and notices in non-restricted cases. Noxubee Circuit Court joined MEC on November 6, 2023, and Noxubee Chancery Court joined on August 10, 2015.

PAMEC is not a free open search. You set up an account through the PAMEC registration page, then pay per page to view documents. Sealed, expunged, and attorney-only cases stay hidden from public users. For records that predate MEC go-live, or for sealed and paper files, you still need the clerk counter. The statewide Mississippi Judiciary MEC page explains how the system routes to each court.

How to Request a Certified Copy

A certified copy carries the clerk's seal and proves a document is a true copy of the court record. Courts, lenders, and government agencies often require one. A plain printout from an online search will not be accepted for those purposes. The steps below outline the request.

1. Identify the case number or the full names of the parties, and the year the case was filed. This lets the clerk locate the file fast.
2. Decide which clerk holds the record. Use the Circuit Clerk for Circuit Court cases and marriage records, and the Chancery Clerk for divorce, probate, and land records.
3. Call the office to confirm the current copy fee and the accepted payment methods, since local fees are not posted online.
4. Submit the request in person, by phone follow-up, or by mail to the clerk's address with payment included.
5. Pick up the certified copy at the counter or wait for it to arrive by mail once the clerk has processed it.

Noxubee County Clerk Fees

Local copy and certification fees for the Noxubee Circuit and Chancery Clerks are not published on an official online page. The honest answer is to call the office that holds your record. The fees that are documented come from the statewide PAMEC system and the state vital records office. The table sets those out and flags what you must confirm by phone.

Marriage Licenses at the Noxubee County Circuit Clerk

Marriage records in Mississippi run through the county Circuit Clerk and the state health department. The Circuit Clerk issues the license and keeps the local marriage index. To apply for a Noxubee license, call Freda Phillips at 662-726-5737 to confirm the current license fee, the identification needed, and whether both applicants must appear in person. A blood test has not been required since July 1, 2012.

For a state-certified copy of an older marriage record, the Mississippi State Department of Health offers an order and search service. The MSDH marriage records page lists records back to 1926 for part of the index and from 1942 to the present. The state search fee is $17. You can still ask the Circuit Clerk in the county where the license was issued for a county copy.

Chancery Clerk: Divorce, Probate, and Land Records

The Chancery Clerk is the keeper for a wide set of records. Divorce decrees, wills, estate files, guardianships, conservatorships, deeds, mortgages, and liens all live in this office. The clerk attends Chancery Court, keeps the court minute books, preserves the county's land records, and serves as clerk to the board of supervisors. That broad role is why one office feeds the divorce, probate, and property record trails.

Divorce in Noxubee County is a Chancery Court matter, so the certified decree comes from the Chancery Clerk, not the Circuit Clerk. The state health department can run a five-year index search to point you to the county and the book and page, but the decree itself is a chancery record. Estate and guardianship files follow the same path. The county's full probate process and its filing steps are covered on the Noxubee County probate records page.

Searching the Noxubee Chancery Records Portal

The Chancery Clerk runs an online official records portal for land and recorded instruments. It is titled the Online Official Records Web Portal. This is a property and instrument search, not a full criminal or civil case database. You enter search criteria, review a grid of matches, open a row for instrument detail, and view the recorded images. A control on the detail screen lets you purchase certified copies.

A look at the portal helps before you search. The screenshot comes from the Noxubee Chancery official records search page.

That portal is the fastest way to confirm a deed, lien, or recorded instrument tied to a Noxubee County estate or property. The search-field options are listed below.

Other Clerks and Court Offices in Noxubee County

Not every record belongs to the Circuit or Chancery Clerk. Lower-court matters have their own clerks. Traffic and small cases outside a city run through the Justice Court clerk. City tickets and ordinance cases run through a municipal clerk. The clerk you call depends on where the case began.

• Justice Court Clerk Deanna Sanders, P.O. Box 550, Macon, 662-726-5834
• Macon Municipal Court Clerk Eboni Outlow, 662-726-2918
• Brooksville Municipal Court Clerk Linda Tate, 662-738-5531
• Town of Shuqualak office, 662-793-4675

The town of Shuqualak is one of the smaller municipalities in the county, and its town hall handles local contact. Its listing appears on the Mississippi Municipal League page for Shuqualak.

For city cases in a town like Shuqualak, the municipal clerk and the city court are the right contacts, not the county Circuit Clerk.

Records the Noxubee County Clerk Does Not Hold

Some records people expect from the clerk live elsewhere. Driving records and certified motor vehicle reports come from the Mississippi Department of Public Safety, not the Circuit Clerk. Driver records are not public records under state law, so only the subject or an authorized requester can order them. The clerk also does not keep state prison records, which the Department of Corrections holds.

Certified driving records are ordered through the state, as shown on the Mississippi online certified motor vehicle record request page.

Keeping these routes straight prevents a wasted call to the Circuit Clerk for a record the state holds instead.